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The Covenant of Mayors reporting templates

What is a reporting template?

The Covenant of Mayors reporting templates provide signatories with a structured manner of summarising the key elements of their action plan and tracking of implementation during the monitoring phase. It has been developed by the Covenant of Mayors Office and the European Commission’s Joint Research Centre with the collaboration of a group of practitioners from local and regional authorities.

When signatories submit their action plan document (in their national language), they are at the same time required to complete an online template available via the Covenant website restricted area: ‘My Covenant’ in English. Only after this process is completed, the official submission of the action plan to the Covenant of Mayors takes place.

The SEAP template, currently used by signatories of the Covenant of Mayors 2020 framework, include three main parts:

  • Overall strategy: specifying the overall CO2 emissions reduction target, the vision the attribution of staff and financial capacities, the involvement of stakeholders and citizens among others.
  • Emission Inventories:  indicating the current level of final energy consumption and associated CO2 emissions by energy carrier and by sector.
  • Action Plan: defining the list of key actions set up to put the overall strategy into action, together with timeframes, assigned responsibilities, allocated budgets and estimates of the impacts.

 > Please consult the ‘Reporting Guidelines on Sustainable Energy Action Plan and Monitoring’ for step-by-step guidance available in the website library. 

The SECAP template used by signatories of the Covenant of Mayors for Climate and Energy, which includes the 2030 framework for mitigation as well as climate adaptation, include the following parts:

Introduction:

  • Strategy: specifying the overall strategy to reach the Covenant commitments both for mitigation and adaptation. It includes the vision, the CO2 emissions reduction target(s), adaptation goals, the attribution of staff and financial capacities, the involvement of stakeholders and citizens among others.

Section I: Energy and climate mitigation:

  • Emission Inventories: indicating the current level of final energy consumption and associated CO2 emissions by energy carrier and by sector.
  • Mitigation Actions: defining the list of key mitigation actions set up to put the overall strategy into action, together with timeframes, assigned responsibilities, allocated budgets and estimates of the impacts.

 Section II: Climate adaptation:

  • Adaptation Scoreboard: providing a snapshot of the local authorities’ status in the adaptation process
  • Risks and Vulnerabilities: determining the potential sectors and the level of risk climate change poses to them
  • Adaptation Actions: defining the list of key actions set up to put the overall strategy into action, together with timeframes, assigned responsibilities, allocated budgets and what risks and vulnerabilities the action accommodate.
  • Indicators: Serving as a check-list and inspiration for a comprehensive local plan for adapting to climate change.

> Please consult the ‘The Covenant of Mayors for Climate and Energy’Reporting Guidelines" for step-by-step guidance available in the website library. 

Highlights of the collected information in the template are provided in a graphical format which is then shown in each signatory profile on the Covenant of Mayors website.

Note: During 2016, the SECAP template will only be available in EXCEL format in the library. Signatories can use the EXCEL version as a working tool as well as to get acquainted with the reporting framework that will be introduced online as of 2017. In the meantime, signatories will be able to upload any documents, e.g. adaptation strategy as part of their SEAP template submission procedure.

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